One workspace for consultants, studios and service businesses to win work, get paid and send EU e-invoices.
Free plan, no credit card · E-invoices on every plan · English and French
Proposals in one app. Contracts in another. Invoices in a spreadsheet. Payment reminders in your memory. InvoiceBirds brings the workflow back into one place.
InvoiceBirds helps consultants, studios, and service businesses create client documents, get paid by card, chase overdue invoices, and keep expenses and tax reports in one clean workspace.
Build proposals, estimates, contracts, and invoices from the same client details, so you do not repeat the same information every time.
Accept Stripe payments, see which invoices are paid or overdue, send reminders, and follow up before unpaid invoices affect your cash flow.
Track expenses, tax collected, estimated tax owed, and net income so your business records stay organized before tax season.
One record carries the client from the first quote to the paid invoice, so nothing is typed twice and nothing slips.
Connected cash flow
Every client. Every payment. One clear record.
No more jumping between Google Docs, an e-signature tool, a spreadsheet, and your inbox.
Send a proposal or estimate as a link. Your client accepts it, signs the contract on their phone, and you are notified each time, with a one-click button to create the next document.
Your client pays by card straight from the invoice and it marks itself paid. The ones who forget get a reminder, in the tone you choose.
Card payments through Stripe go straight to your account, and the invoice updates to Paid on its own.
Before, on, and after the due date, in a friendly, professional, firm, or final tone.
See who is late, by how much, and which clients tend to pay late.
Say "Invoice Acme 3 hours at 120, due in 14 days" and get a ready draft.
Track the financial side of your business with reports that help you understand performance without turning InvoiceBirds into accounting software.
Track revenue, tax collected, estimated tax owed, and net after tax.
Use VAT, GST, TVA, Sales Tax, MWST, or your own custom tax label.
Organize expenses by project, department, team, or business area.
Store receipts, PDFs, CSVs, Excel files, and supporting documents in one place.
Germany requires VAT-registered businesses to issue e-invoices from 2027 and 2028. InvoiceBirds turns the invoice you already made into a compliant ZUGFeRD or XRechnung file you can email, and opens the XML invoices your suppliers send you.
Invoices and e-invoices are free. Upgrade for reminders, or for proposals and signed contracts.
For getting started: unlimited invoices, e-invoices, and card payments.
For service businesses that invoice every month and want late payers chased automatically.
For winning the work too: proposals clients accept, contracts they sign online, and invoices created from both.
The frustration"My country uses VAT not a generic Tax label."
Rename tax labels to VAT, GST, Sales Tax, MWST, or terminology that matches your business.
Tax labels are commonly fixed and cannot be renamed.
The frustration"My invoices look generic and do not represent my brand."
Customize your branding, colors, document details, fields, notes, templates, and client-ready PDFs.
Customization is usually restricted to a logo and one accent color.
The frustration"I use separate tools for estimates, proposals, contracts, and invoices."
Create and manage every client document inside one connected workspace.
Proposals, contracts, and invoices are often disconnected or require separate tools.
The frustration"My client asked for an e-invoice, not a PDF."
Export any invoice as ZUGFeRD / Factur-X, XRechnung, or Peppol UBL, on every plan, and open the e-invoices your suppliers send you.
Many invoicing tools still only produce PDFs, or charge extra for e-invoice formats.
The frustration"I am charged more when my business creates more invoices."
Invoices are unlimited on every plan, including Free.
Some tools restrict the number of invoices, clients, or documents you can create each month.
The frustration"I waste time manually chasing clients for unpaid invoices."
Send automatic reminders before, on, and after the due date, and see which invoices are paid, sent, or overdue.
Reminders may be manual or restricted to more expensive plans.
The frustration"I cannot easily turn approved work into an invoice."
Move from estimate or proposal to contract, invoice, and payment without recreating information.
Documents must often be created separately and updated manually.
The frustration"I do not want limits, surprise upgrades, or extra costs just because my business is growing."
Flat monthly pricing with no per-seat or per-document fees.
Pricing often scales with document volume or seats.
The frustration"I cannot clearly see my revenue, expenses, payments, and taxes."
Manage revenue, expenses, collections, payment activity, and tax reports in one view.
Financial data is usually split across separate tools and exports.
The frustration"I work with clients in different countries and tax systems."
Invoice in 66 currencies, check EU VAT numbers, and apply reverse charge for cross-border EU clients.
Multi-currency and regional tax support is often limited.
The frustration"I manage different businesses or expense categories."
Use multiple expense profiles and keep financial records properly organized.
Separate businesses usually require separate accounts.
Plans, e-invoicing, payments, and signatures, answered plainly.
Every InvoiceBirds subscription helps support global reforestation through One Tree Planted, funding tree planting projects that restore forests, protect ecosystems, and create a greener future.
